How to Import Spend Money into Xero

Andrew Francis Etto

Modified on: Sun, 1 Sep, 2024 at 7:32 PM

You can import Spend Money from text files or Excel spreadsheets directly into Xero using SaasAnt Transactions (Online) software.

Pre Requisites

Connect your Xero account to SaasAnt Transactions (Online) App from Xero App Marketplace by clicking the "Get this app" button and get the 30-day free trial [No credit card required]. Alternatively, you can log in with your Xero account directly through this link - https://apps.saasant.com/eti-importer-login/index.html.

Steps to Import Spend Money into Xero

To import Spend Money into Xero using the SaasAnt Transactions (Online) application, follow the steps below.

Step 1: Click on the "New Import" Menu to upload your file.

Step 2: Select your file and spreadsheet which has the Spend Money that you want to import.

Step 3: Select Spend Money as the Xero entity.

Step 4: Set up the mapping of the columns in your Spend Money import file to the corresponding fields in Xero.

Step 5: Click Import and your Spend Money will be directly added to your Xero account.

Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to support@saasant.com.

SaasAnt Transactions (Online) Fields

Field Name	Format	Description
Reference No	255 Characters	Reference number for the transaction. By default, this number is used only within SaasAnt Transactions, and Xero auto-generates a new number.
Contact	Characters	Name of the customer.
Bank Transaction Date	Date	Date of the transaction.
Address Line 1	500 Characters	First line of the Customer address
Address Line 2	500 Characters	Second line of the Customer address
Address Line 3	500 Characters	Third line of the Customer address
Address Line 4	500 Characters	Fourth line of the Customer address
City	255 Characters	City of the Customer address
Postal Code	50 Characters	Postal Code of the Customer address
Country	50 Characters	Country of the Customer address
Country Subdivision Code		Country Subdivision Code of the Customer address
E-Mail	255 Characters	Email address must be in a valid format.
Line Item	50 Characters	Item Name
Line Item Description	4000 Characters	Item Description
Line Item Quantity	Decimal	Number of items for the line
Line Item Unit Price	Decimal	Unit Price of the item for the line
Line Item Account	150 Characters	Item Account
Line Item Tax Rate	255 Characters	Item Tax Rate
Tracking Category 1	Characters	Tracking Category name 1
Tracking Category Option 1	Characters	Tracking Category Option name 1
Tracking Category 2	Characters	Tracking Category name 2
Tracking Category Option 2	Characters	Tracking Category Option name 2
URL	Characters	Should be a valid URL
Tax Type	Characters	Possible Values: No Tax Inclusive Exclusive
Bank Account	Characters	Name of the Bank to Spend Money
Currency Code	3 Characters	Currency Code for the Spend Money
Currency Rate	Decimal	Currency Rate for the Spend Money

Possible Failures & Troubleshooting Tips

Email Address is not valid.

Kindly verify the given email address format. It should be in xxxx@xx.xx format.

Date is missing in the request.

The Date is missing for the transaction.

Unit Price is missing in the request.

The Line Item unit price is missing for the particular line item.

Quantity is missing in the request.

The Line Item quantity is missing for the particular line item.

Account is missing in the request.

The Line Item account is missing for the particular line item.

Bank Account is missing in the request.

The Bank Account is missing for the transaction.

One or more transaction lines do not have a tax code. Please assign a tax code for those lines.

You have chosen either Inclusive or Exclusive in the Tax Type, but the Tax code is missing for the line item. Please change the Tax Type to "No Tax" or provide a valid Tax Code for each line item.

No matching reference found for this customer.

There is no match found for the given Customer Name.

Please enable the "Auto Creation of List Entities (Customer)" feature in import settings to create the customer automatically.

Click here to start a Free Trial.

Please find the Spend Money template attached here for your reference:

SaasAntTransactions-SampleTemplateXero.xls
(147 KB)

Steps to Import Spend Money into Xero

SaasAnt Transactions (Online) Fields

Reference number for the transaction. By default, this number is used only within SaasAnt Transactions, and Xero auto-generates a new number.

Possible Failures & Troubleshooting Tips

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